Recruiterly Blogs

Thank You Email After Interview – The Do’s & Dont’s.

Share on linkedin
Share on facebook
Share on twitter
Share on whatsapp
Share on email
Share on reddit
Thank You Email After Interview - The Do's & Dont's

A thank you email after the interview? Seems obvious but let’s get it right the first time!

It’s been a difficult summer after quitting your job but you persevered and finally landed an interview. Have you noticed how interviewing for a job has changed over the years? Just like the job market itself.

With the introduction of telephone or video interviews now. Communicating electronically for a good portion of the hiring process is the norm.

Sending a post-interview thank you email is now an essential part of the interview dance. The post-interview thank-you email gives you an opportunity, to sum up, your application.

And add some perspective to your candidature.

Since your employer and you have had time to get to know each other during the interview process. You can use this space to introduce them to a side of you that might’ve missed earlier.

Here are some things to keep in mind when you’re writing that post-interview email.

> The Do’s:

It’s usually best to address them professionally. It’s usually best to avoid over-familiarity because while some people appreciate it. It could very easily backfire on you.

Do note, this can be very industry-dependent. In the tech or startup sector, for instance, formality can often be a bad thing. Keep your finger on the pulse during the interview to know what line to toe.

Use this email as an opportunity to showcase your enthusiasm but avoid sounding desperate. Reinstate your desire to work at that company while maintaining a calm, professional demeanor.

Use sentences like ‘I’m just emailing you to thank you for talking with me the other day. Company fit is a big deal for me, and I loved the values you mentioned of [x,y,z]’.

Did you forget to mention something in the interview? Is there a question you feel you could have answered better about? This is a great opportunity to explain that and talk more about it in the words you couldn’t find in the interview.

Make sure you proofread and check your grammar. Edit the form and sentence structure to make it readable. There is no regret greater than hitting send on an email with a very avoidable spelling error.

Let’s face it! Nobody likes long emails. Keep your email to 1-2 paragraphs with 3-4 sentences in each paragraph and sum it up quickly. Use brief impactful statements and paragraphs and don’t beat around the bush.

Glide them forward. A nifty interview-hack is to use your words to move the interview forward. Saying something like “Looking forward to the next steps” puts the onus on the interviewer. And at the very least is likely to get you a response sooner.

> The Don’ts:

Refrain from using colloquial language, slang, memes (you’d think this was common sense, but you’d be surprised). Or any such things which may be seen as unprofessional or informal.

Of course, as we mentioned, the informality allowed varies based on industry. However, it’s best not to risk it before you’ve got a chance to experience the culture.

Waiting to hear back from a job can be stressful and it would only be human to have the urge to follow up every day. However, you have to fight that impulse. You have nothing to gain from following up more than once a week for a couple of weeks.

You’re not going to change their minds by stalking them and seeming over-eager can backfire on you (rule of thumb: don’t do to your interviewer what you wouldn’t do to a first date).

Remember that this email is your last chance to market yourself. Don’t send anything that may reflect badly on you. Don’t speak ill of your last organization or boss.

Don’t share an unflattering or unexpected picture. Don’t share an article you wrote that no one really liked. Keep it simple, focus on your strengths.

Last, of all, the biggest piece of advice we can give: don’t sweat it.

The fact is, yes, everything in an interview counts, but if you’re worrying over every single word to write in your thank you email, you’re focusing on the wrong things.

Ultimately, it’s about being confident in what you can offer and demonstrating it – know your worth, and so will the company.

Just keep these general pointers in your mind and you’ll hit right at home.

Share on linkedin
Share on facebook
Share on twitter
Share on whatsapp
Share on email
Share on pinterest

Join 1000's of recruiters who already have a head start.

Get free recruitment tips and resources delivered directly to your inbox.