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Application Acknowledgement Email Template

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Use this application acknowledgement email template to let your job applicants know that you have received their application for one of your open positions.

Sending an email to acknowledge applications is a way to let the candidate know that their application has been seen and hasn’t been lost or ignored. This is especially important if you use an automatic application system or applicant tracking system (ATS). An application acknowledgement email can reduce the number of duplicate applications your company receives, as well as reducing the inquiries from applicants about their application status or the hiring process.

Don’t leave your job candidates wondering if their application was received and seen, or confused about your recruitment process. In your application acknowledgement email, you should aim to include:

  • The applicant’s name and the position they’ve applied for
  • A thank you for their application
  • Information on the hiring or recruitment process
  • When the applicant can expect a response
  • Contact information for the recruiter in charge

Application Acknowledgement Email Template

Subject line: Thank you for your application at [Company Name]

Hi [Candidate Name]/Dear [Candidate Name],

Thank you for very much for applying for the [Job Title] position at [Company Name].

I’d like to let you know that we have received your [application/resume/portfolio]. Our hiring team will be reviewing all applications after the last date of application, [last date of application, eg Thursday, May 30th], has passed. We are planning to schedule interviews [give a time frame, eg in the first two weeks of June]. More information on our recruitment process can be found [at our website/by contacting me directly with your questions]. If you are selected for an interview, you will receive a [phone call/email] from a member of our staff to schedule [an interview/a phone interview].

Thanks again for your interest in working at [Company Name].


[Your name]

[Email signature and contact information]

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