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Candidate Rejection Email After Interview Template

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Use this candidate rejection email after an interview template to let a job applicant know that they have not met the requested job criteria and will not be considered for the position.

This type of email should be sent after an interview with a candidate who is not suitable for the position. Their education, experience, training, or work ethic may not match what you are hoping to see in a successful candidate. In this case, you need to let them know that their application is not going to be considered for the open position.

This needs to be done in a way that does not offend the candidate. When writing a rejection email, keep it clear, brief, and positive. Be polite. A rejection email should include:

  • A thank you for their interest in the company, their application, or for attending an interview in the office or over the phone
  • A clear statement about not being selected
  • An offer to keep the candidate’s information for any future suitable positions

Candidate Rejection Email After Interview Template

Subject line: Your application for the [Job Title] position at [Company Name]

Hi [Candidate Name]/Dear [Candidate Name],

Thank you for taking the time to meet with us to discuss your interest in the [Job Title] position at [Company Name]. We’d like to let you know that this is a very competitive position and after careful consideration, our hiring team has decided not to select your application for further consideration as our [Job Title].

We enjoyed meeting you and will keep your resume on file if any opportunities come up that are a better match for your experience and skills.

We wish you all the best in your job search.


[Your name]

[Email signature and contact information]

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