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Interview Acceptance Email Template

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Use this interview acceptance email template to accept the interview date and time that has been arranged with the applicant.

After inviting an applicant to schedule an interview, it is important to send an acceptance email that confirms all of the relevant information regarding the interview. Both parties need to be sure they have the correct date, time, and location for the interview in order to show up. If you have been emailing back and forth to schedule a time, sending an acceptance email is essential. This should be sent after agreeing on an acceptable time. If the interview is scheduled far in advance, send an interview confirmation email as well just a few days before the scheduled interview.

Interview Acceptance Email Template

Subject line: Your scheduled interview at [Company Name] for the [Job Title] position

Dear [Candidate Name]/Hi [Candidate Name],

I am writing to inform you that your interview for the [Job Title] position at [Company Name] has been scheduled for [Date, eg May 26th] at [Time, eg 10:30am]. At this meeting, you will be speaking with [Interviewer Name] to [discuss your skills further/review your assignment].

Please find the details of your interview below:

When: [Date and Time, eg Monday, May 26th, at 10:30am]. The estimated duration is [give an estimated length of interview, eg 30 minutes].

Where: [Company Name and Full Address; if necessary, include a map or a link to a map].

Interviewer: [Interviewer Name and Job Title]

If you will be driving to our office, you can find parking [give details on visitor parking]. When you arrive, [provide information on how visitors can enter the building, eg show the security guard your ID].

If you have any questions about your upcoming interview, please contact me directly. You can either reply to this email or phone me at [Phone Number].

Please confirm that you have received this email and will be attending the interview.

We are looking forward to meeting you.


[Your Name]

[Email signature and contact information]

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