Recruiterly Resources

Interview Feedback to Candidates Email Template

Share on linkedin
Share on facebook
Share on twitter
Share on whatsapp
Share on email
Share on reddit

Sending an interview feedback to candidates email is a good way to end things on a positive note. You can also encourage the entry-level candidates to apply for other positions in the future. 

Use this interview feedback email as an opportunity to inform candidates of what their resume and interview lacked and how they can improve for their next job application. Start off by mentioning what you did like about the candidate’s application. Also discuss the interview process so they know what went well. Then, let them know what you were looking for that they lacked. Be sure to give honest and specific feedback for each applicant, rather than vague comments about being underqualified. 

It is important to avoid using any discriminatory language that may result in legal issues. Focus instead on qualities or qualifications that candidates could potentially improve, such as their training or experience. 

Choose between encouraging candidates to apply again in the future if you think they would be a good fit, or wishing them the best of luck if you are not interested in future applications from them. 

Interview Feedback to Candidates Email Template

Subject line: Your interview with [Company Name]

Hi [Candidate Name]/Dear [Candidate Name],

Thank you for very much for applying for our [Job Title] position at [Company Name]. We’d like to let you know that we have chosen to move forward with a different candidate for this position.

Although we were very impressed with your [Choose a quality or qualification the candidate possessed that you liked, eg. specific degree, experience using a certain program, in-person communication], we are looking for a candidate who [Mention something that the candidate lacked but could reasonably attain in the future, eg. has experience with managing sales teams, is able to speak French fluently].

After having the chance to get to know you better and learn more about your qualifications, we’d like to keep your resume and application on file for any future openings we have that would be a good fit. If you are interested in an open position in the future. And you feel qualified for it, please feel free to reach out and apply for it. 

Thank you again for your interest in working at [Company Name]. We wish you the best of luck with your job search.


[Your name]

[Email signature]

We hope you find this interview feedback to candidates email template useful. We have a complete library of other recruitment templates. These are a great help during every stage of the recruitment process. Let us know if there are any other resources that would be a great for your business.

Join 1000's of recruiters who already have a head start.

Get free recruitment tips and resources delivered directly to your inbox.