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Phone Interview Thank You Email Template

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Use this phone interview thank you email template to thank job applicants for attending an interview over the phone.

After a phone interview with an applicant, it’s good etiquette to send a thank you note via email. The email should be brief. Your thank you email should include:

  • The date and time the phone interview took place
  • The job title and the company name
  • A personal detail about something that was discussed on the phone; this could be the candidate’s work experience, skills, or other qualifications
  • What the candidate can expect as the next step in the hiring process; if you be conducting more phone interviews or contacting this candidate for another interview, let them know when they will hear from you next
  • Your contact information

Phone Interview Thank You Email Template

Subject line: Thank you for discussing the [Job Title] position with [Company Name]

Dear [Candidate Name]/Hi [Candidate Name],

Thank you very much for connecting with me on [Date and Time of interview, eg June 6th at 11am] to discuss your interest in the [Job Title] position. It was great getting to know you better and learn more about your skills and experience. I was especially impressed by [give a personal detail about the candidate’s qualifications].

[Mention the next step in the hiring process, eg Our hiring team has decided to move forward with your application and I would like to invite you in to the office for an interview. I will be emailing you to schedule an interview next week. / Our team will be conducting some more phone interviews this week with other applicants. You will hear from us via email next week if we decide to move forward with your application.]

Thank you again for your interest in [Company Name]. Feel free to reach out to me directly either by phone or email if you have any questions.


[Your name]

[Email signature and contact information]

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